Membership - Rules & Regulations

1. FORMATION:

The CPRTTF for the furtherance of Public Charitable Objects and for the purpose of giving effect to such desire with the intention that they shall hold the said sum, all gifts, contributions, subscriptions, donations, and other receipts which fund for Public Charitable Purposes and subject to powers and provisions contained hereinafter. 

2. NAME OF THE ORGANISATION:

It shall more particularly be known as “COUNCIL FOR PROMOTION, RESEARCH AND TRADE IN TRADITIONAL FOOD (CPRTTF)”. 

3. (i)    REGISTERED OFFICE:  

The registered office of the Organisation shall be situated in New Delhi. 

   (ii)   AREA OF OPERATIONS: 

    All over India.

4.   AIMS & OBJECTIVES: 

    The objects for which this Organisation is established are:

1. Harnessing the potential of Traditional foods, empowering traditional food operators and enlighten the consumers by mobilizing human, technological and financial resources towards achieving the global traditional food safety and security in a sustainable manner.
2. To serves as a focal point for key challenges, concerns and initiatives to ensure sustainable supply of safe, wholesome and Nutritious Traditional food for all. 
3. To be a leading research body at international level for policy formulation, research, technology development, trade, advocacy, facilitation and monitoring centre for traditional foods.
4. Sponsor food science and technology research programmes and projects and administer grants to institutions and individuals for research in traditional food;
5. To standardize and stabilize the processes and products in traditional foods system so that variety and innovations in traditional foods are not compromised while addressing concerns on safety and wholesomeness of foods.
6. To promote traditional food and work towards the enhancing the trade of the same.
7. To enhance cooperation and partnerships with the private parties, government systems, other inter-governmental organizations (IGOs) and non-governmental organizations (NGOs) to engage in policy debates in areas of common concern in Traditional Food security and food safety.
8. Networking with various bodies and institutions such as NGOs, co-operatives, farmer organizations, traditional food companies, government agencies, developmental bodies, credit and insurance firms, traditional food entrepreneurs etc. and mobilize their expertise and resources for the development of traditional foods, especially in Micro, small and medium levels and in rural sector.
9. To be the global platform for partnerships in Traditional food to promote research, production, trade and technology exchange. 
10. To promote the opportunities for business and investments in traditional foods and positively influence policies. 
11. To contribute towards protecting and enhancing the Ayurvedic relevance, nutritive value preservations and safety of agriculture, herbs, plants and other sources of the food supply, through the conduct of investigation and research, and through the provision of educational and training programs.
12. To promote and create awareness for safer and sustainable Traditional food production, processing practices and trade. 
13. To initiate, carry out, execute, implement, aid and assist activities towards skill development in the Agriculture and allied sector and meeting the entire value chain’s requirements of appropriately trained manpower in quantity and quality on a sustained and evolving basis. 
14. To identify the needs and opportunities of sustainable development in the Agriculture and Food Sector by offering alternatives to facilitate choice.  
15. To suggest a development plan for the Food and agriculture Sector.
16. To promote academies of excellence in food Security, food safety and nutrition. 
17. To facilitate in standardizing the affiliation and accreditation process for the Sector to ensure consistency and acceptability of standards. 
18. To identify the skill development needs of the Sector, review international trends in Sector skill development and identify Sector skill gaps and technology. 
19. To do and undertake the task of educational and vocational up-liftment of the Sector.  
20. To facilitate and assist the Appropriate Governmental or any other Authority in strengthening the existing systems in Agriculture, food security, Food safety and nutrition sector, in line with requirements to achieve global standards in productivity and efficiency. 
21. To organise promotion, information dissemination and advocacy role in the core areas of Organisation’s work.
22. To employ/ engage/ take on deputation from other organizations, temporarily or in regular employment, such professionals, skilled workers, technical advisors, consultants, managers or other persons in order to provide valuable inputs to further the objects of the Organisation. 
23. To work with global consultants, Sector associations as well as experts from national and international agencies associated with research and development, training, or other required specializations in the Sector.   
24. To liaise and collaborate with various associations in the Sector or otherwise by suitable means (memorandum of understanding, collaboration agreements, partnering arrangements and others) for course content development, arrangement of apprenticeships within the Sector. To conduct and to participate in regional, national, and international exhibition, events, seminars, Heritage Walks, culture tours, conferences, workshops on traditional food up-liftment / development.
25. To lobby with the government and other concerned departments, agencies and bodies to promote the interests of the industry such as attaining organized industry status, uniform sales tax across all states, reduction in customs duty, etc.
26. To provide counselling and guidance or legal help to Members
27. To recruit trained work force and source trainers and experts to ensure adequate participation by them in achieving the objects of the Organisation. 
28. To accept grants, donations, assistance from public bodies, corporations, companies or persons or Organisations, Indian / corporation / companies and foundations for the purposes of the Organisation and to manage efficient, effective and permissible fund flow and fund utilization in consonance with the objects stated herein. 
29. To borrow or raise such moneys within India as may be required by the Organisation for fulfilling its objects, by the issue of bills of exchange, promissory notes or other obligations or securities of the Organisation, or by mortgage / pledge / hypothecation of all or any part of the property of the Organisation.  
30. To pay salary/wages/fee including consultancy, retainer ship fee, sitting fee, rent and incur all other expenses needed in fulfilment of the objects of the Organisation. 
31. To enter into any arrangements with any Government(s) or authorities whether Central, State, municipal, local or any other person, that may seem conducive to the objects of the Organisation. 
32. To organize and participate in seminars, conferences, fairs related to the objects of the Organisation and to compile, collate, edit and publish technical reports and papers related to the objects of the Organisation. 
33. To purchase, take on lease or in exchange, hire or otherwise acquire any movable or immovable property, and in particular any land, building, workshops, factories, laboratories, machinery, plant apparatus, appliances, trades, trademarks, licenses, permits, intellectual property rights (IPRs), and any rights or privileges necessary or convenient for the purpose of meeting the objects of the Organisation. 
34. To construct, erect, develop, improve, or alter and keep in repair any building acquired or used by or for the Organisation and to pull down or demolish or dispose off any building not so required or for renovation and reconstruction and to maintain, deal with, manage, control and administer the same. 
35. To pay all expenses, preliminary or incidental to the formation of the Organisation and its registration.  
36. To establish, support, or aid in the establishment of associations, institutions, funds and Organisations as may be required in furtherance of the objects of the Organisation.  
37. To collect fee including membership fee, service charges, consultancy charge, compensations or such other monies as may be required in due course of functioning of the Organisation and in furtherance of its objects. 
38. To take membership in any other Organisation or association, with objects similar to its own and to have branches all over India and elsewhere. 
39. To run educational institutions, training institutions and publish books, reports journals, magazines, newspapers, periodicals, thesis, researches, writings, discoveries, documents, news and information. 
40. To appoint legal and technical advisers (not being members), bankers for the Organisation and to pay the necessary expenses for the same. 
41. To generally do all such other lawful things as may be incidental to or conductive to the attainment of the above objects. 
42. To receive/give/raise funds, through grants, aid, donations, subscriptions, CSR, sponsorship, presents, rent, gifts and loans or any assistance in other form etc. for the fulfilment of aims & objects of the Organisation.
43. To receive financial and non-financial assistance from any Government and Non-Government organizations, International agencies/ organization, Banks and other legal entities or individuals, as permitted by rules of the Government of India.
44. To invest funds and help investment of any funds in the modes of investments from time to time which is in terms of Income Tax Act, 1961 or any other law for the time being in force and subsequent amendments thereof from time to time.
45. The objects of the Organisation are for charitable purpose without distinction of cast, creed, colour or sex (gender) and as per rules regulations of the Government of India.
46. The Ancillary Objects of the Organisation, in furtherance and Promotion of the aforesaid main objects are: All the incomes, earnings, movable, immovable properties of the Organisation shall be solely utilized and applied towards the promotion of its aims and objects only as set forth in the objectives and no profit thereof shall be paid or transferred directly or indirectly by way of dividend, bonus, profits or in any manner whatsoever to the present or past Member of the Organisation or to any other person claiming through anyone or more of the present or past Member. No Member of the Organisation shall have any personal claim on any movable or immovable properties of the Organisation or make any profits, whatsoever by virtue of his/her Membership. 

RULES AND REGULATIONS

OF

COUNCIL FOR PROMOTION, RESEARCH AND TRADE IN TRADITIONAL FOOD (CPRTTF)

1.         MEMBER OF THE ORGANISATION:

Any person (more than 18 years)/Firm Company/organization / NGO / Cooperative /Samiti/ Federation of India or from another country whose names appear in these rules and regulations as  the Member of the Organisation and the persons/ Organisations who are subsequently admitted as Member by the Executive Committee in accordance with the rules of regulation of the Organisation deed. The registration fee and membership fee for each category will be decided by the Executive committee from time to time.

a) General Member:

The General Members/Member will have all rights including voting right and the right to be elected to Executive Committee. 

b) Student Member: 

Students at any educational institute/ college/ university can become member. They will have no voting rights

c) Associate Member 

Any person (more than 18 years)/Firm/ Company / organization / NGO / Cooperative/Samiti/Federation of India origin or origin of any other country who can opt for this membership on payment of annual fees. They are providing services from time to time and these Members will have no Membership of management committee and they do not have any voting right.

d) Corporate Member 

Any Firm /Company / organization / NGO / Cooperative/Samiti/Federation of India origin or origin of any other country who can opt for this membership on payment of annual fees. They are providing services from time to time and these Members will have no Membership of management committee and they do not have any voting right.

e) Patron 

 The patron Member as a Hon’ble advisory Member of the Organisation and any intellectuals after consideration of Executive Committee can become a Hon’ble Patron Members of Organisation. The Patron members do not have voting rights.

2.    SUBSCRIPTION: This will be decided by the Executive Committee from time to time

    (a)    A non-refundable admission fees:

    (b)    Annual non-refundable Subscription: 

    (c)    Life Membership fees: 

3.    NATIONAL EXECUTIVE COMMITTEE OF THE ORGANISATION:

1. President 
2. Senior Vice Presidents ( Max. 5)
3. Vice Presidents (Max. 10)
4. General Secretary
5. Additional General Secretary ( Max. 5)
6. Treasurer 
7. Additional Treasurer ( Max. 5)
8. Deputy General Secretary ( Max. 10)
9. Members Executive Committee ( Max. 100)

4.       POWER AND DUTIES OF THE MEMBER:

I.    President    

        a)    He/ She shall supervise all works and activities of the Organisation and the other office bearers.

        b)     Hershel shall be head of the Organisation and preside over the meetings of the Executive Committee. He/ She shall have the right of the casting vote.

        c)    To sign on behalf of the Organisation, any document/deeds and do all the correspondence with the registrar office/concerned departments/persons and participate in meetings on behalf of the Organisation.

        d)    To remove/terminate any or all the staff/executives/consultants/Director/ Manager/ Chief Coordinator/ Chief Executive Officer, CFO, COO etc. if found not working in the interest of the Organisation.

         e)    To undertake all such other functions as may be assigned by Executive Committee from time to time.

         f)    The Director, Secretary General, Manager / Staff/ Chief Coordinator and all other executives shall be appointed by the President of Organisation in concurrence with the board of Member to handle the objectives of the Organisation or institution of the Organisation to the best in all respects.

ii.    GENERAL SECRETARY

    a)    To sign on behalf of the Organisation, conduct its correspondence and record its proceedings of the meetings with concurrence of President.

    b)    To summon the General meeting with the consent of the President or at his/her instance with absence.

    c)    To call Ordinary General Body Meeting if so desired in writing by at least 2/3^rd Member of the Committee.

    d)    To undertake any other function as may be authorized by the President/Executive Committee.

 iii.     Treasurer    

                          a)    He/She shall keep accounts of receipts and expenditure of the Organisation and furnish annual accounts to the Executive Committee.

                          b)    To undertake any such other activity as may be assigned to him/her by the President /Executive Committee from time to time.

5.      MEMBER:

    i.    Life members: The Life Members are appointed, after the approval of the management committee for life, but will be at liberty to resign on giving one month’s notice of his/her intention to do so.

    ii.    Other Members: These will be tenure members. The Terms, fee and other related matters will be as decided by Executive committee

 6.    TERMINATION OF MEMBERHIP:

         Any member shall cease to hold his/her office if 

    i.    A no confidence motion is passed by 2/3^rd majority of votes in the Managing Member Meeting.

    ii.    On his/her written resignation.

    iii.    on his/her death.

    iv.    on his failure not to attend without any plausible reason 3 consecutive meetings of the General Body without any intimation /leave of absence.

    v.    for any other violent, unsociable, unbecoming behavior etc.

    vi.    A member who wishes to resign shall have to submit one-month notice before tendering his resignation.

The reason of termination from Memberhip shall be communicated to the Member concerned in writing.

7.     MEETINGS OF Executive Committee:

    i.    The Executive Committee shall meet as often as may be necessary or convened to transact business. The Board of Member is empowered to transact business and take decisions also by circulation of paper.

    ii.    All decision of the Executive Committee shall be taken either unanimously or by majority and if the Board is equally divided, President will have the casting vote.

    iii.    The Member may from time to time frame rules for the conduct and regulations of the meetings of Member. In the absence of such regulation:-

        (a)    All matters will be decided mutually by the Members.

        (b)    Resolution passed without any meeting of the Member but by circulation thereof and evidence in writing under the hands of 2/3 two thirds of the Member shall be as valid and effectual as a Resolution duly passed at a meeting of Member.

8.    AMENDMENTS IN THE ORGANISATION DEED: 

    The Member are authorized to add/amend any clause of the Organisation deed including the aims and objectives of the Organisation. 

9.     ACCOUNTS & FINANCE:

    i.    The accounting year of the Organisation shall be the financial year ending on 31^st March every year.

    ii.    The Organisation and the Organisation funds shall be irrevocable for all times.

10.    SOURCES OF INCOME:

    i.    Registration, Admission, special or any other fee in any mode.

    ii.    Subscription, Sponsorships and Interest by way of any mode.

    iii.    Donation, gifts, presents & special contribution of any nature.

    iv.    Grants, aid, loan or any other assistance.

    v.    Receipts from Investment of the Organisation Fund & Rent.

    vi.    Any other receipt not covered by article 10 (i) to 10 (v).

The Income of the Organisation received from India and Outside India as may be from all sources will be utilized for the attainment of the aims and objectives of the Organisation.

11.     MEETING OF THE GENERAL BODY OF MEMBERS:

          i.    The Member shall hold the Annual General Meeting of the Members once every year at such time(not being more than 15 months after the last preceding Annual General Body Meeting)/ mode and at such place and time as may be prescribed by the President of the Organisation. In case of any dispute, the decision of the President will be final and binding upon all.

          ii.    A minimum of ten clear days notice shall be given of every Annual General Meeting to every Organisationee containing the Agenda for the meeting.

          iii All other minutes of the Board of Member shall be sent under postal certificate and shall be deemed to have been served if addressed to the Member at the address given for the purpose.

12.    DISSOLUTION:

    The Organisation will be dissolved as per the provisions laid down under the relevant Act, as applicable to the National Territory of Delhi. If upon dissolution of the Organisation there shall remain after the settlement of its debts and the liabilities any property whatsoever, the same shall not be paid to or distributed among the Members of the Organisation but shall be given over to same other Organisation/society/organization with similar objective according to the decisions of the members or, in default thereof, according to the decision of the competent court.

13.    BANK ACCOUNT:  

    i.    The fund of the Organisation shall be kept in a Scheduled Bank or any other banks as Member deem to be fit. With a view to generate income for the Organisation and best utilization of Organisation fund, the funds shall be invested in FD, CDs of scheduled banks, units of UTI, Mutual Funds, Bonds/Debentures of any Indian Financial Institution, Government Securities or any other securities or schemes as deemed fit and as permitted by law for the time being in force, considering the overall benefit of Organisation.

    ii.    The money shall be authorized to be withdrawn by the President jointly with General Secretary or Treasurer of the Organisation.

14.    APPLICATION OF FUNDS:

    It is expressly declared that no part of the Organisation property or its income or any accretion thereto shall be applied for any purpose outside India or for any purpose which is not a charitable purpose in law, and all provisions hereof shall be construed accordingly, as permitted by rules of the Government of India.